1. BEGIN PACKING EARLY
Your home office likely includes multiple stacks of important papers, letters, and even office supplies. As with any part of your home, you want to declutter and downsize your office as much as possible before the move. Decluttering and packing early will mean you have fewer boxes to transport and that your new office will be more streamlined.
Designate a specific period of time just for home-office packing, preferably before you need to start packing up the other rooms in your home. Use this extra time to scan documents, shred sensitive materials, and file away any loose papers.
2. DEVELOP A WORK AND MOVE SCHEDULE
As soon as you have a general time frame for your move, create a schedule that accounts for everything you’ll have to do for work and for moving. Will you need to do any work immediately before the move? What about during your travel time? Give yourself time for unpacking before you jump back into your usual work routine.
3. FIGURE OUT UTILITIES IN YOUR NEW HOME
Once you have a definitive move-in date, contact your utility providers for your current house and future home. While fundamental services like electricity and water are simply switched over to your name on the chosen date and don’t need to be “turned on,” you may have other steps to complete before you can return to business as usual.
For example, if you perform work tasks or communicate with your clients online, you won’t be able to work from home until you have Internet service. Schedule the utility transfer two to four weeks in advance to ensure that you’re connected when it counts.
4. NOTIFY YOUR CUSTOMERS IN ADVANCE
If you work directly with your clients, make sure that they know your schedule and how to reach you if an urgent problem arises. If you don’t often speak to your clients via chat, text, phone, or video-chat conversations, you may want to provide multiple forms of notification to ensure that everyone knows you’ll be away from your desk for the duration of your move. For example, you may want to send out a form email or traditional letter and change your voicemail message to reflect the scheduling change.
Don’t forget to provide your customers with your new address and any altered contact information as soon as you return to work.
5. PLAN FOR HEAVY CONTAINERS
Many of the items found in a home office, from furnishings to books, can weigh down your moving boxes and make them difficult to carry. If you have several boxes of documents, books, expensive electronics, or other heavy items, plan ahead.
You will probably need assistance to carry, load, and unload these items. Consider hiring a professional moving team to handle these heavy containers. While your family members may be able to lift boxes full of business records, they may not know how to handle packages that are both heavy and fragile, like your desktop computer. A moving team can ensure that these items arrive at your new home office safely.
6. PRE-DESIGN YOUR NEW HOME OFFICE
Determine the layout of your new office space. If possible, walk through the room and take measurements before your boxes are delivered. Check that your existing furnishing will fit into the space to create a functional and inviting work area.
You may want to sketch out your planned layout or use damage-free painter’s tape to mark where your office furniture will go. This step reduces the time necessary to unpack your office and return the room to its usual function.
7. TAKE ADVANTAGE OF YOUR CURRENT SYSTEM
As you pack up, try to use your office staples in creative ways to simplify the moving process. For example, if you keep writing utensils, fasteners, and other supplies in a bookcase, you may be able to tape the drawers shut and load up the bookcase as is.